EMPLOYMENT OPPORTUNITY: MANAGING DIRECTOR
Gwaandak Theatre is seeking interested and experienced candidates for a Managing Director to lead the organization into its 21st season. This position is based in beautiful Whitehorse, Yukon, a small, vibrant northern city offering outstanding cultural and recreational opportunities.
Gwaandak Theatre is dedicated to producing and touring professional plays to empower Indigenous and Northern voices. Our vision is to illuminate Indigenous and Northern stories around the world. Programming includes new play development, new stage productions, professional training opportunities and Indigenous language revitalization through theatre.
This is a permanent position of35 hours per week, with benefits after three months. Start date is flexible pending candidate availability and location, but ideally is early September 2020.
Reporting to the Board of Directors, the Managing Director will lead the theatre’s administrative, financial, managerial and organizational development functions within the context of policies defined by the Board of Directors.
This position directly supervises staff and contractors in the following areas: Bookkeeping/Accounting, Development and Communications, Fundraising and Sponsorships, Internships and Summer Positions and Theatre administration.
Working in a collaborative team with the Artistic Director and Artistic Producer, the Managing Director plays a vital role in implementing Gwaandak Theatre’s artistic programming and vision. The Managing Director oversees operational and financial management, fundraising, Human Resources and organizational development, in realization of Gwaandak’s strategic plan. They are a leader in creating and supporting a healthy, respectful, safe, vibrant and inclusive workplace.
Responsibilities will include, but are not limited to:
- Overseeing the day-to-day financial management (payroll, payments, deposits, etc.)
- Preparing the year-end financial statements / preparing for and managing audit
- Preparing reports to fulfil obligations re: Canada Revenue Agency (GST, T2, T4, Payroll Remittances, etc.)
- Providing full bookkeeping services (Quickbooks)
- Overseeing the annual cycle of financial/grant applications and reporting deadlines with a system in place to ensure all reporting by various staff is up to date
- Ensuring the theatre retains a modest annual surplus
- Overseeing the theatre’s earned revenue strategies
- Developing detailed annual fundraising plans with assistance of Artistic Director and other staff, and/or Board of Directors
- Soliciting sponsorships and donations (corporate / individual / foundations) with assistance of other staff
- Preparing the financial portion of all government funding applications and reports
- Maintaining and developing the theatre’s relationships with its principal funders
- Exploring, with Board of Directors and/or staff assistance, the feasibility of reapplying for CRA charitable status;
- Leading or co-leading writing and submission organizational development and operating grant applications
Human Resources Management
- Leading recruitment, hiring, orienting, and training, and supervising the performance of all term employees, contractors, freelancers and volunteers,
- The Managing Director shall be the lead on: Marketing; Internships/Short Term Positions; Consultants; Bookkeepers; and other Administration positions
- The Managing Director shall take direction from the Artistic Director on building artistic teams and be assisted by the Artistic Director in building theatre development and production teams
- The Managing Director shall be assisted by the Artistic Producer in recruiting volunteers and some project-related contractors
- Negotiating fees and executing contracts with presenters, contractors, etc.
- Understanding and working within various agreements such as those under Canadian Actors’ Equity Association and Playwrights Guild of Canada
- Leading and implementing the theatre’s strategic plan and reviewing on an annual basis, with staff and Board of Directors
- Scheduling regular staff meetings and updates
- Working with staff and Board to complete annual reviews/updates to job descriptions
- Ensuring contract renewal and performance review meetings between staff and Board take place on schedule; assisting with relevant paperwork/documentation
- Being the lead in ensuring, with support of Board and staff and other available resources (such as national cultural organizations, Yukon Human Rights Commission), that best practices are developed, communicated and followed by staff, contractors, volunteers, etc, in regards to Human Resources and healthy, respectful workplace
- Leading pandemic-specific work safety-plans and work-from-home plans, ie. in response to COVID-19.
Marketing and Communication
- Developing and delivering the theatre’s general marketing and communication strategies with staff and external contractors
- Maintaining good relationships with local, regional and national media
- Overseeing the production of general Gwaandak Theatre promotional materials with AP, AD and Design team (lead)
- Maintaining Gwaandak Theatre website – updates and functionality (with web designer), including periodic web redesign (about every 5 years)
- Approve, in conjunction with the Artistic Director/Artistic Producer, all public relations items (two staff members’ approval prior to release)
- Organize and attend six to eight meetings per year of the theatre’s Board of Directors and prepare a brief written and oral report to the Board of Directors for each meeting;
- Ex-officio non-voting member of the theatre’s Board and committees, actively participating as necessary and serving in an advisory capacity;
- Fostering communication and coordinating action plans developed by Committees and the Board and ensuring interchange of information;
- Leading and implementing the theatre’s Strategic Plan;
- Preparing and submitting reports to fulfil legal obligations re: Yukon Government Societies Act;
- Organizing the Annual General Meeting (autumn);
- Providing policy advice to the Board and implementing the adopted policies and procedures;
- Coordinating action plans developed by Committees and the Board;
- Ensure that the Society’s policies are neither in conflict with nor restrict the Artistic Director’s ability to fulfill the artistic mission of the Society;
- Scheduling Board meeting dates while satisfying quorum.
- Ensuring office equipment (ie. printers, desks, chairs), Internet, phone and email functionality are maintained; updating and managing as required
- Maintaining a safe, healthy and effective workplace, including maintaining insurance coverage, compliance with Yukon Workers Compensation Health & Safety requirements
- Planning and overseeing future capital equipment needs including IT, communications and other office equipment
- Overseeing all matters related to the rental of office, storage space, and venues
- Regularly updating MD Handbook and Office Guides for all staff
- Overseeing general office organization, including mail, cleaning schedules and waste disposal
- Updating and improving office systems in consultation with Gwaandak staff
- Being the daily ambassador for the organization, responding to phone and e-mail inquiries and welcoming walk-in visitors, delegating where appropriate such as to other permanent or term staff
- Representing the theatre in a wide range of contexts, and attending arts group meetings, festivals and gatherings to shape regional and national strategies as requested by Artistic Director
- Exploring and developing new creative and financial partnerships with a variety of arts and cultural organizations
- Managing Strategic Planning fund sourcing, and process, including scheduling of strat plan sessions with Board of Directors
- Upholding and maintaining a safe and respectful workplace, while upholding Gwaandak Theatre’s values
- Undertaking other duties relevant to this position as required by the Board of Directors
EDUCATION, EXPERIENCE, SKILLS
The successful candidate will be an experienced and capable manager who is willing and able to work in a co-management leadership culture. In addition to being a passionate advocate for the performing arts, the ideal candidate will have:
- Arts management qualifications or related training and experience
- Significant experience in theatre, arts or not-for-profit sectors
- Minimum of 2 years experience in financial management, including budgeting, year-end financial reporting and bookkeeping
- Experience developing policy and leading HR initiatives (ie. strategic planning)
- Fundraising experience from a variety of sources – government, corporate, individual
- Proven organizational and time management skills with ability to multi-task, set priorities, meet deadlines, and work under pressure
- A commitment to working within the guiding vision of Gwaandak Theatre, including a passion for transformative stories, perspectives and voices, artist-centred, Indigenous and Northern work, and for respect, health and balance in our art practice and our lives
- Some awareness of the national theatre ecology, with a particular understanding of contemporary Indigenous, northern and diverse arts perspectives, and willingness to learn more
- An interest not only in developing the capacity of this organization, but also in contributing to the growth of our broader sector in Whitehorse, Yukon and Canada
- An ability to work with and contribute to a multi-faceted team
- Excellent interpersonal, oral and written communication skills
- High degree of computer literacy: proficiency with Microsoft software (Word and Excel) and Windows computing; Google Suite; Quickbooks
- Proven ability to work positively and constructively with staff, contractors, Board and volunteers
- Flexibility and adaptability to assist with new projects, challenges and technologies as they arise
- Good negotiator & critical thinker
- Ability to take initiative and work in a self-directed manner
- Valid driver’s license an asset but not mandatory
Gwaandak Theatre strongly encourages Expressions of Interest from potential candidates who possess some but not all of the above qualifications but are highly motivated to learn and grow in a dynamic artistic organization.
Priority will be given to those who identify as Indigenous, including First Nations, Inuit and Métis, in keeping with our company’s mandate. All applications will be welcomed and considered.
SALARY AND BENEFITS
This is a permanent, salaried position with three weeks of paid vacation and employee benefits, based on 35 hours per week. Salary will be commensurate on experience, ranging from $25/hour.
HOW TO APPLY
Please submit a cover letter and resume expressing your interest and qualifications by Monday August 17th, midnight PST, to firstname.lastname@example.org (with the subject “Managing Director”). For further information, please visit gwaandaktheatre.ca or call/email Gwaandak Theatre at email@example.com.
We’re often looking for volunteers for the following positions:
TECH/LOGISTIC (need some strength)
BOX OFFICE (comps, memberships, tickets sales)
USHER/TICKETS AT THE DOOR
HOSPITALITY (reception night)
STRIKE (need some strength)
Volunteers are able to see plays for free the night of their volunteering or on another night!